About the Association
Pine Lake Property Owner’s Association
Dedicated to maintaining the integrity of Pine Lake through…
Planning…
Preservation…
Participation…
The Pine Lake Property Owners Association is a dynamic, expanding organization of 100+ lake front property owners. It was formed to provide a forum for people to work together to protect our beautiful resource – Pine Lake. As an association we have the ability to speak with local and state government as a single voice and share suggestions, questions and concerns about our lake. As an association we have the ability, through our “Lake Management Plan” to combat invasive species, maintain our water quality, protect our recreational and property values and promote water safety.
We are incorporated as a nonprofit organization under Chapter 182 of the Wisconsin statutes and are listed as a federal 501(c) 3 charitable organization.
Annual dues are $20.00/yr. and are tax deductible. Association membership is open to all shoreline residents and people residing within one mile of Pine Lake for a minimum of 30 days per year.
Our Newsletter – the Pine Times – is published twice a year and you can visit our website or our Facebook page at any time.
The articles of incorporation provide for a board of nine directors, each serving a one or two year term. Officers are chosen by the Board and include a President, Vice-President, Treasurer and Secretary. Elections are held at the Annual Meeting. The Board meets monthly or as needed.
PLPOA Bylaws
ARTICLE I. OFFICES
The principal office of the corporation shall be located in the township of Springwater, Waushara County, Wisconsin. The corporation may have such other offices as the affairs of the corporation may require from time to time.
The registered office of the corporation required by the Wisconsin Nonstock Corporation Law to be maintained in the State of Wisconsin may be but need not be identical with the principal offices in the State of Wisconsin, and the address of the registered office may be changed from time to time by the Board.
ARTICLE II. PURPOSE
The purpose of the corporation is to preserve and protect Pine Lake, in the township of Springwater, Waushara County, and its surroundings, and to enhance the water quality, fishing, boating safety, and aesthetic values of the lake for today and for future generations.
ARTICLE III. MEMBERS
SECTION 1. Membership.
a) The owner ("Owner") of each parcel of land on Pine Lake, Waushara County, Wisconsin, and each parcel of land having right of access to Pine Lake, which is in one contiguous ownership, whether one or more lots or units of property, that is interested in the objectives and purposes of this corporation (collectively, the ''Parcel"), and is willing to abide by the Articles of Incorporation and the Bylaws, may become a member ("Member") upon payment of dues. An Owner may be a person or persons, or any other entity recognized in the State of Wisconsin.
b) Each Owner shall be entitled to one vote on each matter in which a vote of the membership is taken. The owner or owners of each Parcel shall determine how the vote of such Owner is to be cast. In the event of a dispute among owners as to how a vote of an Owner is to be cast, the vote of such Owner will not be recognized but such Owner shall be considered present in determining whether a quorum is present.
c) Dues entitling the Owner to rights of membership shall be determined from time to time by the Board, but in no event shall such membership fee exceed $25.00 per Owner. The initial membership fee shall be $20.00. The Board of Directors ("Board") shall set the amount of the dues.
d) Dues shall be paid to the Treasurer by the time of the annual meeting to entitle an Owner the rights of membership at the meeting. All dues are annual and whenever paid. rights of membership are attained for the balance of the year of membership.
e) All owners of each Parcel may be present at any membership meeting but only one person may speak on behalf of an Owner.
f) Each Member shall have one address to which notice may be given.
SECTION 2. Annual Meeting.
The annual meeting of the Members shall be held on the Saturday closest to July 4 of each year, for the purpose of electing the Board and for the transaction of such other business as may come before the meeting. If the election of the Board shall not be held on the day designated herein for the annual meeting of Members or at any adjournment thereof, the Board shall cause the election to be held at a special meeting of Members as soon thereafter as conveniently may be. Elections shall be made by written ballot and may be conducted by mail whenever the Board shall so order.
SECTION 3. Special Meetings.
Special meetings of the Members for any purpose or purposes, unless otherwise prescribed by statute, may be called by the President, or by a majority of the Board, and shall be called by the President upon petition by ten percent of the Members entitled to vote at a Members' meeting.
SECTION 4. Other Meetings.
The corporation may sponsor a variety of meetings and events designed to provide educational, recreational or social opportunities for the Members and their guests. lt may also sponsor fund raising activities.
SECTION 5. Place of Meeting.
The Board or the President may designate any place within the State of Wisconsin as the place of meeting, for any annual meeting or any special meeting.
SECTION 6. Notice of the Meeting.
Written notice stating the place, day and hour of the meeting and, in case of a special meeting. the purpose or purposes for which the meeting is called, shall be delivered not less than ten nor more than fifty days before the date of the meeting either personally or by mail by or at the direction of the President, or the Secretary, or the officer or persons calling the meeting, to each Member entitled to vote at such meeting. Announcement of the time and location of the next meeting at an existing meeting of a quorum shall constitute adequate notice. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail, addressed to the Member at the address as it appears on the record books of the corporation, with postage thereon prepaid.
SECTION 7. Quorum.
The presence of fifteen percent of the then active Members in person, or by proxy, shall constitute a quorum for the holding of any meeting. Though less than a quorum of Members are represented at a meeting, the majority of Members so represented may adjourn the meeting from time to time without further notice. At such adjourned meeting at which a quorum shall be present or represented, any business may be transacted which might have been transacted at the meeting as originally noticed.
SECTION 8. Proxies.
At all meetings of Members, a Member entitled to vote may vote by proxy appointed in writing by the Member, Such proxy shall be invalid after eleven months from the date of its execution, unless otherwise provided in the proxy.
SECTION 9. Voting.
Each Member entitled to vote shall be entitled to one vote upon each matter submitted to vote at a meeting of Members. Voting shall be by written ballot. The vote of Members may be taken by a poll of Members upon the request of five Members of the Board, and such polling may set forth the position or recommendation of the Board. Any Matter that could be determined at a regular or special meeting of the corporation may likewise be determined by polling of Members. A poll shall be considered closed if the polling ballot has not been returned to the designated polling office within the time set forth in the notice of polling.
ARTICLE IV. BOARD OF DIRECTORS
SECTION 1. General Powers.
The Board shall manage the affairs of the corporation.
SECTION 2. Nomination.
A committee of two members of the Board appointed by the President, and two Members chosen by the membership at the annual meeting, shall constitute the Nomination Committee. The Committee shall nominate at least one person ("Director") to be a member of the Board for each Director position open for reelection at least 30 days prior to the annual meeting. Additionally, nominations may be placed in nomination by action of the Members at the annual meeting or any adjournment thereof.
SECTION 3. Number, Tenure and Qualifications.
The number of Directors shall be nine. The initial elected Directors shall hold office as follows: The four persons receiving the highest number of votes shall be elected to the Board for two years; the remaining Directors shall serve for one year. Upon the expiration of each of the initial elected Director's Board terms, subsequent elected Directors shall hold office for two years and until his/her successor shalt be elected. Each member of the Board must be a Member.
SECTION 4. Regular Meetings.
Regular meetings of the Board shall be held without other notice than this Bylaw, immediately after and at the same place as, the annual meeting, of Members and each adjournment section thereof. The Board shall provide by resolution for the holding of additional regular meetings. The time and place within the State of Wisconsin for the holding of such additional regular meetings shall be without other- notice than such resolution
SECTION 5. Special Meetings.
Special meetings of the Board may be called by or at the request of, the President, the Secretary or any two Directors. The person or persons authorized to call special meetings of the Board may fix any place within the State of Wisconsin as the place for holding any special meeting of the Board called by them.
SECTION 6. Notice.
Notice of any special meeting shall be given at least 48 hours previously thereto by written notice and delivered personally or by notice delivered orally or by telephone, or at least 96 hours previously thereto by notice mailed to each member of the Board at his business address. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail so addressed, with postage thereon prepaid. lf notice is given orally or by telephone, the giving of said notice shall be set forth in the minutes. Whenever any notice is required to be given to any Director by these Bylaws or by the provisions of any statute, a waiver thereof in writing, signed at any time, whether before or after the time of meeting by a Director entitled to such notice, shall be deemed equivalent to the giving of such notice. The attendance of a Director at a meeting shall constitute a waiver of notice of such meeting. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the notice or waiver of notice of such meeting.
SECTION 7. Quorum.
A majority of the number of members fixed by Section 3 of this ARTICLE Ill shall constitute a quorum for the transaction of business at any meeting of the Board, but though less than such quorum is present at a meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice.
SECTION 8. Manner of Acting.
The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board, unless the act of a greater number is required by these Bylaws or by law.
SECTION 9. Vacancies.
Any vacancy occurring on the Board shall be filled until the next succeeding annual election by a majority vote of the remaining Directors who had been elected, Any Director who shalI miss two consecutive meetings without good cause may, at the discretion of the Board. be removed from office and a successor may be appointed by the majority vote of the Directors then in office.
SECTION 10. Compensation.
The Board and all officers elected by the Board shall serve without compensation.
SECTION 11. Informal Action by the Board.
Any action required to be taken at a meeting of the Board or any other action which may be taken at a meeting of the Board, may be taken without a meeting if, a consent in writing, setting forth the action so taken, shall be signed by all of the Directors entitled to vote with respect to the subject matter thereof.
SECTION 12. Surveys.
The Board may at any time solicit reactions from the Members through a mail survey, The Board resolution authorizing the survey shall indicate whether the results will be advisory or binding on the Board. The Members at the annual meeting may initiate an advisory or binding survey and shall specify the exact wording of the question(s) and the follow-up action to be required of the Board. Members shall have 30 days to return response form. Results will be announced at the next meeting of Members occurring after the survey deadline or in printed form sent to the Members within 90 days of the deadline.
SECTION 13. Removal.
The Members may remove a Director whenever in their judgment the best interests of the corporation will be served thereby.
SECTION 14. Power and Duties.
The Board shall have the power to adopt such rules and regulations for the conduct of their own meeting and the transaction of all general business as may be deemed necessary and proper for the welfare of the corporation, and they shall have the entire management of and jurisdiction over the affairs and funds of the corporation. No resolution, rule or regulation shall be inconsistent with law or the provisions of the Articles of Incorporation or these Bylaws. The Board shall not have the power to commit the position of the corporation on any rules and regulations pertaining to the control of lake use without getting prior specific approval from the Members.
ARTICLE V. OFFICERS
SECTION 1. Number of Qualifications.
The principal officers of the corporation shall be a President, a Vice President and a Secretary-Treasurer, each of whom shall be elected by the Board. Such other officers and assistant officers as may be deemed necessary may be elected or appointed by the Board.
SECTION 2. Election and Term of Office.
The officers shall be elected annually by the Board at the annual meeting of the Board. Each officer shall hold office until the officer's successor shall have been elected, or until the officer's death or until the officer shall resign or have been removed in the manner hereinafter provided.
SECTION 3. Removal.
The Board may remove any officer or agent elected or appointed by the Board whenever, in the judgment of the majority of the Directors, the best interests of the corporation will be served thereby.
SECTION 4. Vacancies.
A vacancy in any principal office because of death, resignation, removal, disqualification or otherwise, shall be filled by the Board for the unexpired portion of the term.
SECTION 5. President.
The President shall be the principal officer of the corporation, and subject to the direction of the Board, shall in general supervise and control all of the business and affairs of the corporation, and, when present, preside at all meetings of the Members and of the Board.
SECTION 6. Vice President.
In the absence of the President or in the event of the President's death, inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all the restrictions upon the President, and shall perform such other duties as from time to time may be assigned by the President or by the Board.
SECTION 7. Secretary.
The Secretary shall: (1) keep the minutes of the Members' and of the Board's meetings in one or more books provided for that purpose: (2) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law: (3) be custodian of the corporate records: (4) keep a register of the post office address of each Member. which shall be furnished to the Secretary by each Member: (5) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to the Secretary by the President or by the Board: and (6) shall furnish the President with a copy of the minutes within one week of any meeting, or prior to the next meeting, whichever comes first.
SECTION 8. Treasurer.
If required by the Board, the Treasurer shall give a bond for the faithful discharge of the treasurer's duties in such sum and with such surety or sureties as the Board shall determine. The Treasurer shall; (1) have charge and custody of and be responsible for all funds and securities of the corporation; receive and give receipts for monies due and payable to the corporation from any source whatsoever, and deposit all such monies in the name of the corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of ARTICLE, VII of these Bylaws; (2) in general, perform all of the duties incident to the office of Treasurer and such other duties as from time to time may be assigned by the President or by the Board; and ( 3) prepare financial reports at such times as the president or Board direct and an annual report for each calendar year, to be presented to the annual meeting.
ARTICLE VI COMMITTEES
SECTION 1. Nominating Committee.
There shall be a Nominating Committee as provided in Article IV, Section 2.
SECTION 2. Other Committees.
There shall be such other committees, such as the finance. social, membership, land use, boating safety, fish and water, quality, aquatic plant and algae committees, as the Board shall direct.
ARTICLE VII. CONTRACT, LOANS, CHECKS AND DEPOSITS
SECTION: 1. Contracts.
The Board may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authorization may be general or confined to specific instruments.
SECTION 2. Loans.
No loans shall be contracted on behalf of the corporation without consent of a majority of the Members.
SECTION 3. Checks, Drafts, etc.
All checks, drafts or other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the corporation. shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by or under the authority of resolution of the Board.
SECTION 4. Deposits.
All funds of the corporation not otherwise employed shall be promptly deposited from time to time to the credit of the corporation in such banks. trust companies or other depositories as may be selected by or under the authority of the Board.
ARTICLE VIII. FISCAL YEAR.
The fiscal year of the corporation shall be from June 1 to May 31 of each year.
ARTICLE IX. INDEMNIFICATION OF OFFlCERS AND DIRECTORS
As provided Chapter 181, Wisconsin Statutes, the corporation shall indemnify any Director, officer, employee, or agent who was, is or may be involved in legal proceedings by virtue of his/her good faith actions on behalf of the corporation,
ARTICLE X. AMENDMENTS
These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a two-thirds vote of the Members present at any regular or special meeting called for that purpose, or by a polling of the Membership.